Office Manager

Office Manager

Company Description

At Home Care Pulse, we improve the lives of aging seniors across North America by gathering feedback and aggregating data to help their care providers better meet their needs.

Position Summary

We are looking for a genuine, hard-working and very organized Office Manager. This person’s focus will be supporting the Home Care Pulse management team and the day-to-day workflow throughout the office. This is a job that requires punctuality, outstanding organization skills and a proven ability to multi-task with various departments and individuals on a daily basis.

Location:Rexburg, ID
Company:Home Care Pulse, LLC
Reporting to:Director of Finance
Status:Full-Time (M-F, 8am to 5pm, 1hr lunch)
Compensation:Hourly – Based upon experience and skill level
APPLY

Do NOT apply if:

  • You want a job that does not challenge your organization, multi-tasking and communication skills.

  • You think just showing up to work is good enough.

  • You are looking for a temporary job while going to school and cannot work 40 hours a week.

Please DO apply if:

  • You’re looking for a career where you can use your skills to make a positive impact on those you are working with.

  • You’re a hard working individual with proven organization, multi-tasking and communication skills.

  • You love working with people and delivering outstanding timely results on assigned projects.

  • You have a passion for helping people change their lives, and want to be a force for helping the elderly improve the care they receive as they age.

Duties include:

  • Office support for CEO, directors and staff members.

  • Answer and direct incoming telephone calls.

  • Assist with new hire onboarding and office human resources.

  • Maintain supplies by checking stock to determine inventory levels; anticipating office supply requirements, placing orders; verifying receipt, stocking items.

  • Maintain office equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, monitoring equipment operation.

  • Forward information by receiving and distributing communications, collecting and mailing correspondence.

  • Serve customer by answering questions, forwarding messages, confirming customer orders, keeping customers informed of order status.

  • Assist in conference scheduling including booking flights and transportation.

  • Manage and organize weekly company wide meetings and quarterly events.

  • Manage accounts receivable by calling and sending correspondence to customers.

  • Special projects as assigned.

  • Enhance organization’s reputation by accepting ownership for accomplishing new and different projects and requests, explore opportunities to add value to job accomplishments.

Qualifications:

  • A minimum of 1 year professional office experience.

  • Proven ability to let customers see your smile through your telephone conversation.

  • Outstanding customer service skills.

  • Outstanding written and verbal communication skills, detail oriented, great planning and proven organizational skills.

  • Excellent Microsoft Office skills

  • Success working independently and as a member of a close knit team.

  • Ability to learn and assimilate new information quickly.

  • Ability to multi-task and work effectively with interruptions.

  • Flexibility to adjust to dynamic work environments with the ability to contribute to growing and improving team processes

  • Hard worker

  • History of dedication and loyalty with former employers

  • Reliable